Are you a dynamic person and team player with a passion for excellence and supporting business growth? MAC Group Ltd is seeking a talented and proven Business Administrator to join our team. Being a key interface to suppliers, clients and internal stakeholders, the role requires a proven and enthusiastic person who thrives on taking responsibility of office activities on a daily basis. The role requires a keen eye for detail and a deep motivation to help deliver our customer projects both on time, on budget and to the highest quality.
About Us: MAC Group Ltd is a leading construction services provider based in Lincoln, United Kingdom. We provide a host of Civil Engineering services with clients across the United Kingdom. We are renowned for our speed and agility, while providing a solutions-based approach and a commitment for excellence. We pride ourselves in nurturing a collaborative and inclusive work environment where every team member can thrive and develop.
Role Overview: As the Business Administrator you will be a key element of our team, operate across all departments and therefore support the ongoing growth of the business.
Qualification and Training
Essential
• 5x GCSEs Grade C/4 or above, including English and Mathematics.
• Fully proficient with the Microsoft Office 365 suite including, Outlook, Word, Excel, PowerPoint, SharePoint and Teams.
• Excellent written and verbal communication for dealing with colleagues, clients, and external stakeholders.
• Strong ability to prioritise workloads, manage multiple tasks, and meet tight deadlines.
• Ability to work on own initiative and offer creative solutions to operational challenges. A proven problem-solver who is comfortable with responsibility.
• Driven to ensure a high level of attention to detail and accuracy at all times.
• Reliable, punctual and professional with an intrinsic “can-do” attitude.
• Capable to work effectively both independently and as part of a team.
• Full and clean UK driving license.
Desirable
• Higher Education A levels or degree in Business Administration, HR or a related field.
• NVQ Level 3/4 in Business Administration, Certified Administrative (CAP), or project management certifications.
Experience and Knowledge
Essential
• At least 5 years previous experience in a dedicated administrative or office support role.
• Experience managing data input with high accuracy and maintaining confidentiality.
Desirable
• Familiarity with industry-specific software (e.g. ERP Systems, CRM platforms and/or QuickBooks Online).
• Experience in a customer-facing or public-facing environment.
• Knowledge of Civil Engineering or Construction sector training requirements and procedures, terminologies and industry expectations.
Advanced Skills
• Basic bookkeeping or financial administration skills (invoicing, tracking expenditure).
• Design skills (e.g., using Adobe, Canva or Microsoft packages) to create visual communication materials.
Key Responsibilities Overview
A successful candidate will be expected to:
• Manage day-to-day administrative operations and improve workflow efficiency.
• Coordinate meetings, take minutes and provide support to all Group departments.
• Maintain accurate electronic and paper filing systems.
• Liaise with vendors, suppliers, and internal departments.
General Responsibilities – ALL Staff
To be aware of and comply with all company policies and procedures applying to your role or in your working area(s).
• To always work in a safe manner so as not to endanger yourself or others.
• To understand your own training and development needs and plans.
• To maintain your designated work area and vehicle in a clean and tidy state, in-line with housekeeping procedures.
Role Responsibilities
The Business Administrator is responsible for the General administration of the Group, managing the procurement of goods and services and assisting with financial and accounting tasks. This role ensures that administrative duties are developed and conducted efficiently and cost-effectively while maintaining accurate financial and administrative records throughout.
Key Responsibilities
Purchasing Duties
• Identify suitable suppliers and service providers ensuring due diligence throughout.
• Request quotations for goods and services.
• Place and manage purchase orders, ensuring timely delivery of goods and services.
• Maintain and update supplier records and databases.
• Monitor stock inventory levels and coordinate with relevant departments and sites to ensure an economic approach that also meets the operational needs.
• Resolve discrepancies with suppliers regarding orders, receipts and deliveries.
• Onboard approved suppliers ensuring they meet the relevant company or project criteria.
Accounts Assistance
• Process invoices to ensure the timely payment to suppliers and contractors and service providers.
• Check contractor timesheets are accurate and validated for Accounts Department.
• Reconcile receipts and accounts payable transactions and maintain accurate financial records through the company procurement and accounting systems.
• Assist with creating financial reports as needed.
• Support the company accounting team with audits, reviews and information.
General Administration
• Provide administrative support to all departments and sites, including scheduling meetings, managing travel, and maintaining office and site supplies.
• Develop effective administrative systems using existing procurement and accounting software tools and Microsoft 365 (Premium).
• Identify, develop and administrate new business systems as required.
• Manage the company vehicle and equipment requirements and activities, including unplanned and routine servicing, licensing and allocation.
• Support and maintain the company accreditations and Environmental and Health and Safety, (EHS) activities and policies.
• Develop and maintain H&S and environmental systems as required.
• Handle confidential information with discretion and maintain organised and secure filing systems.
• Manage incoming and outgoing correspondence, including emails, phone calls, and mail.
• Support routine HR functions such as onboarding and offboarding employees/contractors and maintaining employee/contractor records.
• Assist with Marketing initiatives and promotions through various channels including social media.
• Plan and organise company events, meetings, and team-building activities.
• Liaise with vendors, service providers, utilities and building management companies as required.
• Managing and operating internal telephone systems.
• Provide general business administrative support to the team, as needed.
• Actively participate, and when necessary, lead continuous improvement initiatives.
Communication
• The role must provide excellent communication to internal and external stakeholders, with an eye for detail and a can-do attitude in a dynamic workplace.
• Provide regular reporting to the business regarding procurement and administrative performance.
• Produce minutes for daily Operations meetings, Chair when required.
Working Conditions
• Lincoln Office based with UK construction site travel as required. There may be some potential for an amount of flexible working, at the discretion of the line manager. Standard daily hours, Monday to Friday, 8am to 4pm.
Other Duties
Due to the size and nature of the business all members of staff may from time to time be involved in activities in addition to those specified above as required for the effective operation of the business.
- Lincoln, Lincolnshire, United Kingdom.
- With national travel to customer and supplier sites as required.
- May require overnight travel on occasions.
- £30,000 per annum.
- However, salary may be negotiable based on experience.
- 24 days paid holiday, (plus Bank holidays). PAYE only.
- Some Hybrid working available.
